Purchase orders
A purchase marked “Ordered” prints as a priced purchase order, and it is that same purchase you later mark “Received”.
Ordered is not in stock
A purchase marked “Ordered” does not count as available stock. It does once you mark it “Received”.
Purchase cost, followed
The purchase starts from the product record’s price. With accounting, every receipt recomputes the stock’s weighted average cost.
What you owe, per supplier
Outgoing payments apply, and the supplier balance stays readable without adding up slips.
What you will see when you open it
Screenshots taken on our demo shop, with sample data. Tap a screen to enlarge it.
Purchases
Every purchase with its supplier, its status (ordered, pending, received), what is paid and what is still due.
- 1Unpaid and paid, one tap away
- 2The total still owed to suppliers
- 3Ordered, pending, received
- 4What is still due, purchase by purchase
A new purchase
A purchase order for the supplier, entered line by line or dictated: Biddew fills in the purchase, and you save it after reading it over.
- 1A purchase order for the supplier
- 2Dictation: Biddew fills in the purchase
- 3The supplier, found by name or phone
Supplier invoices
Dropped in, forwarded by email or received on WhatsApp: Biddew reads the supplier, the lines and the amounts, and nothing is booked before you decide.
- 1Photo, scan or PDF, several at once
- 2An email address for your invoices
- 3Or on WhatsApp
- 4Read, with a suggestion
Read by Biddew
The invoice, read: number, date, total. You choose what it becomes: a purchase, a link to its purchase, or an expense.
- 1Read, with its confidence score
- 2Number, date and total
- 3A purchase, its purchase or an expense
- 4Nothing is saved without you
How it works
Pick a step to see what it sets off along the way.
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Purchase “Ordered” priced purchase order
-
either
- Email PDF attached
- WhatsApp a link to the order
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Received or delivery note attached
-
at the same time
- Stock goes up
- Average cost updates with accounting
-
Payment part or full
-
at the same time
- The balance due updates
- The supplier balance follows
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01
Order
A purchase from the catalogue, sent to the supplier: the PDF by email, or a link on WhatsApp.
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02
Receive
The goods arrive: you mark the purchase “Received”, and the warehouse’s stock rises.
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03
Pay
The settlement applies to the document and the supplier balance updates.
What you can do with it
Receipts and stock entries
Once marked “Received”, or as soon as the delivery note is attached, the purchase raises its warehouse’s stock.
Purchase returns
A return for what goes back to the supplier: stock goes out, and what you owe them drops by as much.
Supplier payments
A part or full payment, spread over one or several purchases: each recomputes what is still due, and the supplier balance follows.
Supplier record
Contact details, purchases, returns and payments, balance due and attached documents, on the same record.
What the module includes
Purchase management
- Supplier purchase orders
- Receiving into stock
- Orders dictated to Biddew
- Purchase returns
- Supplier payments and balance due
- Supplier invoices read automatically
- Expenses and scheduled expenses
- Customer notifications from orders
Partners and contacts
- Customers
- Suppliers
- Wallets
- Account statements
- Receivables and automatic reminders
- Due dates per partner
- CRM: leads, opportunities and pipelines
Buying far away, receiving late
When goods come from China or Dubai, the gap between ordering and receiving runs into weeks, and an open order is not available stock. The distinction is kept: by default, a purchase marked “Ordered” or “Pending” does not count in what you can sell today until it is marked “Received”. Only batch-tracked products enter stock as soon as the purchase is saved.
Common questions
Can I order for several warehouses?
Yes. The order names the receiving warehouse, and it is that site’s stock that rises. Transfers then handle redistribution.
What if I receive less than I ordered?
You correct the line quantity before marking the purchase “Received”: the change asks for a reason and stays in the purchase’s history. The shortfall is not tracked separately: what is missing goes on a new purchase.
Does the supplier receive anything?
Yes if you want: from the purchase screen, the order goes out as a PDF by email, or on WhatsApp with a link to view it. Every send is logged.
Works with
The modules talk to each other: what happens here shows up there, with nothing typed twice.
Purchasing & suppliers
Orders, receipts, returns
- Stock & warehouses A purchase marked “Received” raises its warehouse’s stock.
- Cash & expenses Every supplier payment goes out through its payment method, and shows in your cash position.
- SYSCOHADA accounting With accounting, the receipt, the supplier invoice and the payment post their entries.
- Read documents & assisted books A photographed supplier invoice is read by Biddew, then becomes a purchase or is linked to its own.
