Sell

The quote, the invoice and the reminder, in one place

An accepted quote becomes an invoice with no re-keying. Continuous numbering, mandatory particulars, VAT, WhatsApp or email delivery, and an overdue list that no longer depends on your memory.

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Animated demo: a quote that becomes a paid invoice
  1. The quote fills in
  2. A discount, a version 2
  3. Accepted, it becomes an invoice
  4. Sent, paid

Animated demo, sample data

One quote, one click, one invoice

Lines, discounts and taxes carry over. The quote stays on file and the invoice carries its reference.

Documents that hold up

Registration numbers, VAT, contact details: set the particulars once and every document carries them.

Overdue invoices surface themselves

A list by due date, an ageing balance, and reminders driven by the calendar rather than by luck.

The screens

What you will see when you open it

Screenshots taken on our demo shop, with sample data. Tap a screen to enlarge it.

Quotes

Every quote carries its validity date and its status. At the top: what is open, accepted, converted or lost, with the amounts.

  1. Open, accepted, converted, lost
  2. Validity and its countdown
  3. A converted quote keeps track of its sale
  4. The status, at a glance

Invoices and their payment

Total, paid, due: the list tells you what is left to collect. Unpaid and part-paid invoices are one tap away.

  1. Unpaid and part-paid
  2. Drafts waiting
  3. What is still due
  4. Payment status, per invoice

What the customer receives

The customer opens their invoice on their phone: a verified document, a PDF to download, share or print.

  1. The document can be verified
  2. The PDF, in one tap
  3. Share or print

What is owed

Who owes you what, and since when: age band by age band, with reminders Biddew drafts and you review before sending.

  1. What is left to collect
  2. What is overdue
  3. Age, band by band
  4. Biddew drafts the reminders
The flow

How it works

Pick a step to see what it sets off along the way.

  1. Quote discounts, validity
  2. Accepted becomes a sale, stock goes out
  3. Invoice numbered, with QR
  4. either
    • WhatsApp
    • Email
    • Payment link
  5. Payment deposit or balance
  6. at the same time
    • The balance due updates
    • The entry is posted
  1. 01 Price it

    A quote from the catalogue, with discounts, taxes and a validity window.

  2. 02 Convert it

    The customer accepts: the quote becomes a sale then an invoice, without retyping a line.

  3. 03 Collect and chase

    The payment applies to the document. What is still owed shows in the ageing balance.

What you can do with it

Quotes, invoices, credit notes

The three documents of the sales cycle, linked to each other. A goods return issues the matching credit note.

Numbering per document type

Prefix, length and reset are set per type. The sequence stays unbroken, which is the first thing an audit checks.

Document templates

Several layouts, your logo, your terms, and a verification QR code on the PDF.

WhatsApp and email delivery

The invoice leaves on the channel the customer actually answers, PDF attached and the send logged.

Part payments and schedules

A deposit, a balance, three instalments: each payment is applied and the remaining amount recalculates.

Payment link on the invoice

The customer pays online from the document itself, and the payment comes back and applies itself.

What the module includes

Sales management
  • Sales
  • Sales returns
  • Quotes
  • Customer payments
  • Deposits on quotes
  • Credit sales and balance due
  • Discounts and per-customer prices
Accounting and invoicing
  • Entries posted automatically
  • SYSCOHADA chart of accounts and journals
  • Year-end closing assistant
  • General ledger, trial balance and matching
  • Bank reconciliation
  • Balance sheet, income statement and cash-flow statement
  • DSF tax return, VAT and withholdings
  • Customisable invoice templates

What an invoice must carry here

An invoice issued in Senegal carries the issuer’s full identity (legal name, tax and trade registration numbers, address), the line detail, the VAT rate and amount, and unbroken numbering. These are set once in company settings and follow every document. The PDF’s QR code lets whoever receives it verify where it came from.

Common questions

Can I keep my current numbering?

Yes. Prefix, length and next number are set per document type, so you resume the sequence where your previous system left it.

Is VAT handled?

Yes. Rates are declared at company level and can be overridden per product or per line, exemptions included. The amount shows on the document and feeds the books.

Can the customer pay from the invoice?

Yes, with online payments switched on: the invoice carries a link, the customer pays by mobile money or card, and the payment applies itself.

What about recurring invoices?

Not automated yet. A monthly subscription is re-invoiced today by duplicating last month’s document: quick, but manual. Recurring billing is on the roadmap; it has not shipped.

Works with

The modules talk to each other: what happens here shows up there, with nothing typed twice.

Invoicing & quotes From quote to payment
All solutions
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