Staff records
Identity, role, contract and documents (ID, contract, CV), with the record’s log.
One file per person
Contract, ID documents, CV and other files, with the record’s log, kept for the roles allowed to see staff.
Leave is requested and approved
A request, an approval, a balance that updates. No more approximate counting.
The payslip computes
Base salary, bonuses, deductions and advances already paid: net pay is calculated rather than rediscovered.
What you will see when you open it
Screenshots taken on our demo shop, with sample data. Tap a screen to enlarge it.
The month’s payroll
Generated for the team in one move, each slip with its net and status. Alongside: base salaries, prepayments, allowances, deductions and raises.
- 1Generate the month’s payroll
- 2Prepayments, allowances, deductions
- 3The month’s total
- 4Generated, then paid
Leave
Requests, their type, their dates and their status. Leave types and what each person has left are set alongside.
- 1A leave request
- 2Pending, approved, rejected
- 3Leave types and remaining balances
- 4Each request, its status
On a phone
Leave can be followed by thumb too: each request with its dates, its number of days and its reason.
- 1Pending, approved, rejected
- 2Each request, its status
- 3The number of days
- 4The reason for the request
Attendance
Each person’s month, day by day: present, half day, absent, on leave, public holiday.
- 1Present, absent, on leave, holiday
- 2Clock-in, details, summary
- 3The month, day by day
How it works
Pick a step to see what it sets off along the way.
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Record and salary fixed or prorated
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at the same time
- Clock-in
- Approved leave
- Advances, bonuses, deductions
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Payroll generated for the whole team
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Paid the payslip goes by email
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Payroll entry with accounting, optional
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01
Create the files
One record per employee, with their contract and base salary, fixed or prorated.
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02
Track the month
Attendance, approved leave and advances paid as they happen.
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03
Produce the payslips
Payroll is generated for the team from what was recorded. You review instead of reconstructing.
What you can do with it
Attendance and clock-in
Each person clocks in and out from the app, or HR enters attendance. Lateness and absences can be viewed by month.
Leave and balances
Leave types, requests, approval and remaining balance per employee, who is told of the decision.
The month’s payroll
Generated for the whole team in one move, with raises applied on their date, then marked “Paid”.
Payslips
As PDF, with bonuses, deductions and advances, emailed to the employee when payroll is marked “Paid”, and carrying a QR code that opens their online copy.
Public holidays and rest days
Your public holidays, moveable feasts included, and your rest days, left out of leave counts.
What the module includes
Human resources (HR)
- Staff
- Attendance and clock-in
- Leave management
- Payroll
- Verifiable payslips
- Public holidays
- Appraisals
- Team birthdays
The local employment context
Moveable public holidays and the practice of mid-month advances shape a payroll very different from a European template. Tabaski and Korité are entered each year on their date, and the advance paid on the 15th comes off net pay on its own. Salary can also be prorated to days worked: net pay is computed from recorded facts, rather than reconstructed from memory on the last day of the month.
Common questions
Are contributions calculated?
No: each deduction, contributions included, is entered as a fixed amount per employee, one-off or monthly, and appears on the payslip. The software applies no rate or ceiling.
Do employees get access?
A team member can have an account with a limited role, to request leave and clock in, without reaching staff records. Their payslip reaches them by email.
From how many employees is it worth it?
In practice from five or six people, when leave and advances stop fitting in one head. Below that, a spreadsheet is still faster.
Works with
The modules talk to each other: what happens here shows up there, with nothing typed twice.
HR & payroll
Leave, attendance, payslips
